IMonitor Software Blog

According to Fortune, among the top 100 enterprises in the world, the average loss caused by the disclosure of electronic documents can be as high as 50,000 USD each time. Especially in times of economic crisis, market competition has intensified and employee relationships have become unstable, leading to the phenomenon of obtaining benefits by stealing confidential information improperly.

For instance, Apple Inc has had such event. A former employee participated in a plan to steal Apple’s confidential documents, sending out new product forecasts, plan blueprints, price and product features, as well as some partners’ related data, causing Apple to suffer huge losses. However, the path to steal this information is obviously the company’s computer. Generally, the important information of a enterprise is stored in a computer or a removable device. If we do not take protective measures for the agent, data leakage is easy.

There is a employee monitoring software that can prevent such incidents from happening. iMonitor EAM Encryption supports the document security management function, ability to completely eliminate these leaks without affecting the normal work of employees.

Three levels
1.Only records the files sent out and back up them, uploads files to the server.
2.Prevents files sending out.
3.Dose not prevent files form being sent out, but encrypts the files.
The first item can be mixed with the second and third items.

Document encryption
1.File encryption: File is directly encrypted at the driver layer when it is sent out to ensure that all sent out are cipher text, and it will be automatically decrypted when the file is opened, modified and saved normally. Encryption and decryption are done automatically at the driver layer, employees will not notice it, exactly the same as before installing this EAM software.
2.Internal normal & external garbled code: The encrypted file can be used normally on all the computers in the company with the EAM Encryption agent installed, otherwise, only a bunch of garbled codes are displayed on the computer.
3.Offline protection: The rules are still effective when the agent and server network are abnormal, even an employee takes the company’s laptop on a business trip, it is still effective during the period.
4.Permanent encryption: The file always exists in an encrypted state on the hard disk and what IT staff reads in an unconventional way is ciphertext.
5.Sending approval: The documents that needs to send out can be approved by the management, the approval process is simple and efficient.

Due to business needs, employees in enterprises have access to the company’s core data and documents. At the same time, they can easily leak confidential files through U disk copy, chat software, website and internet mail. iMonitor EAM’s document security management function can completely eliminate these leaks without affecting the normal work of employees.