IMonitor Software Blog

Technological advances have made computers an important part of every workplace. Many companies store valuable data on computer systems, databases and networks, and most workplace communication is done using computers and networks. Although computers allow businesses to streamline processes, distribute information quickly and stay competitive, it also allows the potential for security issues that can ultimately affect business operations and integrity. So a computer monitoring software is a neccessary for the computer, Below are some advantages of using computer monitoring software.

Mistakes
Monitoring employees gives you the opportunity to watch for mistakes and errors throughout the workday. When you see an employee make an error, you may immediately confront the employee about it or bring it up during the employee’s performance review. You may use evidence gathered by the monitoring software to help an employee cut down on his mistakes in the future by pointing out ways he can improve. To keep a strong employee relationship in the workplace, write down the mistakes employees commit so that you can revisit them later. Immediately jumping on an employee about an error may cause employees to become fearful about making mistakes, leading to slow production and discord between employees and management.

Strengths
Employees want you to acknowledge their strengths, and a monitoring software enables you to do so throughout each day. A monitoring software provides you with detailed snapshots of how an employee is going above and beyond the call of duty. Acknowledging employee excellence captured by the monitoring software also lessens trust issues employees may have with being monitored. If your employees understand that the monitoring software isn’t being used solely to point out weaknesses, they may become more accepting of being monitored.

Data Security
Because most data is stored on computers and almost all communication is done on an organization’s computer network, the security of the data is crucial for the success of an organization. Monitoring workplace computers can be done using a variety of software products that monitor computer networks. This software can also be used to monitor or track employee activity and productivity as well. This ensures data is secure by using the software to block certain websites, alert information technology staff of potential threats, such as computer viruses, as well as monitor computer and Internet usage by employees.

Violation of Policies
Dishonest employees, as well as employees who believe the rules don’t apply to them, may break company rules when management isn’t around. By constantly monitoring employees, you might catch those who willingly violate company policy and immediately employ disciplinary action.

Production
Monitoring the ways in which an employee spends his time at work helps you understand how to increase production. Employees who use company time for personal time cause the company to suffer. For example, if you monitor an employee’s Internet usage and find he’s spending a large portion of his day online, you can confront him and explain he needs to spend more time working.

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We have a software workshop with 20 computers. We are developing a great software. I know many competitors are also studying the same thing. They are trying to dig up our excellent IT program engineers and hope to get important technical files,  so that they can launch products before us. Seize the market.

You have worked hard, you don’t want your own results to be stolen by competitors. So I bought this software, iMonitor EAM Professional Encrypted version, this is great, like a silent guard, prohibiting anyone from taking the company’s technical information with any means.

We have computers used by 20 IT engineers. In the process of developing software, any technical related information is not allowed to be taken away. I can use it to set up encryption of confidential documents, protect the company’s technical files from being taken away, and some top secret documents will not be obtained by ordinary employees. This is a shield that protects us.

We prohibit the use of pen drive in the company, prohibiting employees from copying the data with a USB flash drive. We also blocked email attachment uploads, and all types of cloud storage sites cannot be used here. Specific data can only be opened with our company computer.

iMonitor EAM is a very important protection for us.

If you are also interested, you can click here to view details.

With the development of electronic technology, computers are not novel anymore for working and communication, even, they have been indispensable parts in people’s daily life. We have every reason to believe that we will not work well or efficiently without the convenient usages of computers. A research shows that the popularity of computer users amounts to 93% in the total world population in 2013.

The more convenient computers become, the more difficult the process is for people to know others’ activities. Let alone limiting and controlling. For managers, however, more strict requirements are supposed to have for computer monitoring to run an enterprise with high efficiency. But how to monitor a computer properly, how to definite a computer monitoring behavior?

To meet mangers’ need, a variety of computer monitoring software are developed. It is believed  3 main requirements a good computer monitoring software are supposed to be equipped. And the design of a computer monitoring software need to answer 3 questions. The first one is how to install a computer monitoring software stealthily, in that case,the computer user will never know he or she is under monitoring and not able to enable the motion of the software or just stop it. The second one is how to know a computer monitoring software is more reliable and excellent with comprehensive functions, namely, if the computer monitoring software is powerful to achieve every reasonable expectation of a manager with various function and feedback? The last one is if it has the capability to monitor an employee’s computer activities in stealthy mood without be observed in a long term, to it, a steady function has to be necessary, and under a very condition, some computer behaviors of an employee can be canceled and limited, even some alert will be send to let a manager know what has happened when a potential activity harmful to a company is done.

In addition, a computer monitoring software should pose the basic and essential element, which every good software has, that are easiness in installation, convenience in usage, reasonable price on sale. Once choosing a computer monitoring software with high quality, one need to know exactly of it by simply testing its basic design and contentiously handle its functions.

The above 3 questions may help when choose a PC monitor software, while the last basic requirement may show you how to choose a software.

In most companies, most of the employees communicate with customers through Skype. Skype has become an important tool for us to communicate with customers, which is a great benefit to an enterprise. However, some employees talk about their personal matters through Skype during working time, more serious thing is that they leak some important information through Skype. in order to regulate and manage employees, the companies need a monitoring software.

iMonitor EAM can record the details of Skype conversation and the records will be uploaded and saved on administrator’s computer, which can allow the manager to monitor employees Skype content. And all the activities will be recorded even the employees deleted the records, with this way, iMointor EAM can fully protect the integrity of monitored logs.

iMonitor EAM is the most widely used on the market a screen recording software. The use of screen recording software, the staff can clearly view the chat history, and the prestige of the screen video is stored in the management of the computer to facilitate managers at any time to see the employee’s screen usage, many companies through the use of iMonitor EAM to help companies prevent leaks, and won the leaked lawsuit.

Except the chat conversation, iMonitor EAM can also monitor the file transfer, and backup the files in real time, this can help you to prevent the data loss.

iMonitor EAM also support to preset the Skype keyword and real time alerts, you can setup the important words. When detect preset keywords in keystrokes, clipboard, file name, print job name, website URL, website title, etc., it will take a screenshot as a proof or end the processing if one of the keywords is detected in the content. You will get an alert notification automatically. You can view the keyword and alerts logs from iMonitor EAM console panel. The manager will be easily to find out the problems.

iMonitor EAM is a professional computer monitoring software, computer screen monitoring but also to the user online behavior management and a series of functions.

Advantages: all computer operations can be recorded, it also has a powerful remote control function. The setup is very flexible and deployment is very simple. Support directly or remotely install on target computer. iMonitor EAM is very suitable for big enterprise.

With iMonitor EAM, an enterprise will know what employees are talking to work, they will also know more in detail whether the company leaked, which protect company information security.

With the progress of the times, the development of science and technology. Most enterprises are using computers to work. Office computers not only can improve work efficiency, but also save a lot of costs for the enterprise, for the enterprise has brought tangible benefits and values. However, there are two sides to every thing. The computer office brings some objective risks to the enterprise as well as hidden potential risks. For example, during the working time, some employees might watch video, visit shopping website, play games to slow down the operation speed. But the most horrible thing is that employees leak out the company’s information through the computer.

Most enterprises face some serious competition. And the leakage of important information could bring a fatal blow to the enterprise. Therefore, for a businesses, it is best to take preventive measures in advance. In the cruel and competitive market environment, iMonitorSoft specifically developed a software to monitor the behavior of employees computers and avoid the risk of corporate disclosure.

iMonitor EAM for an enterprise’s help and management is mainly reflected in the following two aspects:
First of all, for daily computer activities monitoring: iMonitor EAM can monitor employee’s computer in real-time. Including to monitor live desktop, screenshots, Instant messages, web browsing and application usage, etc. And iMonitor EAM software allows you to block and filter the website or applications unrelated to work. In this case, you can effectively guarantee your emplooyees will not do non-work-related operations during the working time.

Secondly, about information leakage protection: Through monitoring e-mail, chat and file to know if your employees send files to some one else. Either the content or attachments. Not only that, iMonitor EAM can also record USB device, FTP file transfer, etc.. You can also disable the removable storage device to prevent your employees to use USB. you can also setup the real time alerts, iMonitor EAM also support to set chat sensitive word alert. When your employees use the preset keyword, the system will automatically receive real time alerts, this allows you to discover whether your employees leak some important

If you want to know more clearly the employee’s working condition and want to improve the working efficiency of the enterprise, also do not want to let the enterprise employees from the leak event. We suggest that you can use iMonitor EAM software as soon as possible to make sure your company is in the protection.

In recent years, with the development of science and technology, more and more enterprises to implement paperless office, computers become to the essential tools for staff office. Particularly, it is important to ensure that employees work effectively use the computer, and the only solution is to monitor the employees computers.

Employee computer activities monitoring software can bring the following benefits to an enterprise:

First, reduce the cost of employment, improve productivity.

Big company gives the impression of the number of employees, but do they really need such many employees? That is unnecessary. Some employees often do whatever they want in company . Employees may not be credible, but iMonitor EAM data will not lie to you, through monitoring, you can clearly understand the working condition of employees. For the employees who work hard, we should offer rewards, for the employees who often waste working time, we should punish or dismiss them. This can effectively reduce the cost of employment, to provide productivity, maximize the company’s interests.

Second, to provide legal basis.

In today’s society, employees and employers often have some litigation disputes. One of the big reasons is the company’s secrets leaked, which greatly damaged the interests of the company. How to find out the harmful employee is particularly important. But in most cases the other side is denied. Since everything is evidence-oriented, there is no evidence to say is useless.

But as long as you have iMonitor EAM, do not worry about the above problems, iMonitor EAM will take a detailed record of each employee’s computer usage, and in the form of screenshots of these records to save. You can not look down on this picture, if necessary, it will be your strong evidence of court.

Third, standardize employee activities, reduce management costs.

During the working time, some employees always chat, play games or do something which are non work-related. These will seriously reduce the productivity, will also affect the bandwidth when you work through Internet. You absolutely need to limit the usage and behavior of these websites or application on the work computers. iMonitor EAM can help you to add filters to block applications, websites during specific time to help you increase the productivity.

For businesses, iMonior EAM is absolutely your most useful assistant, what are you waiting for?

According to the 2012 In-House Creative Services Industry Report — a survey of more than 360 in-house creative departments from a variety of companies  and industries — more than 60%  use time tracking software. That percentage increases to 70% in teams of more than twenty members.

Many time tracking apps enable you to shift quickly between various projects and activities and back again with just a few clicks of the mouse. By recording how much time you spend on different tasks each day, you can better understand your own workflow, optimize the time you spend on your work, and offer greater accountability to your clients.

Understand Your Time Better

How much time each day do you and your employees  spend checking email, fielding phone calls, and working on administrative tasks? The answer might surprise you. You may spend less than five minutes checking your email — but those minutes can quickly add up over the course of a day. If you don’t record your total time spend on this single task, you could be selling yourself or your clients short on your timesheets.

Although many of these tasks are not directly related to the project you’re working on, they may still need to be completed in order for you to be able to work on your actual assignments.  With a clearer view of how you spend your time — and how that time adds up — you can take the guesswork out of your timelines, deadlines, and timesheets.

Increase Your Efficiency

By knowing how much time you and your employees spend on each type of task, you can identify tasks that can be reasonably shortened in length or eliminated completely without negatively affecting the project. Using the data within your PC management software, you can optimize your workflow to be more efficient as well as productive.

• Some apps allow you to set target times or countdowns. If you have determined that you usually spend ten minutes on email, but really only need five, you can set a timer that will start when you start checking your mail, and alert you when five minutes have passed. This prevents you from wasting time on unnecessary or ineffective processes just because you didn’t realize how much time had passed.
• Setting a countdown as a goal for completing a longer task can also help to boost your productivity and energy level by acting as an inducement to completing said task within the stipulated timeframe.

Transparency and Accountability

Your clients often want to know exactly how much time you and your employees have spent on a project. By filling out manual timesheets or manually recording time, you often end up guessing how much time was spent on each task.

• If you underestimate the time, you could wind up underpaid for the work that you did.
• If you overestimate the time, you clients will overpay you.
• If your clients discover a discrepancy in your hours, they could wind up asking awkward questions you’ll be unable to suitably answer. “Why did this task take 3 hours last week and 6 hours this week? If these employees were working together, why do they have different hours recorded? How likely are you to go over-budget on this project?”

Using the data stored in your time tracking app, you can provide your managers and clients with consistent,  accurate and detailed reports of how much time was spent on each task or project. This extra layer of transparency and accountability will benefit your client and customer relationships and provide a positive effect on your business’s reputation.

Tracking your employee’s attendance is important to your company’s bottom line. Attendance is defined, quite simply, as showing up for work, but how can you track it? By implementing well-defined policies and a tracking system.

Management and human resources departments will find that having an effective attendance policy in place creates a better work environment because employees know exactly what is expected of them.

What is Workplace Attendance?
Attendance is the act or fact of attending (being present at) work. Attendance is also used to define the number of persons present on a particular day at work.

Attendance is also referred to as ‘ present at work’ or ‘presenteeism.’

For example, an HR department may make notes like these :

Rob had a wonderful work attendance record; he rarely missed a day from work.
The attendance on first shift averaged only 75% on Mondays while employees recovered from their weekend fun.
What is an Attendance Policy?
An attendance policy provides the guidelines and expectations for employee attendance at work as defined, written, disseminated, and implemented by an organization.

Attendance policies exist most frequently for hourly or non-exempt employees for whom an organization must generally track hours.

Time at work record keeping is required by the Fair Labor Standards Act (FLSA) that governs the payment of overtime.
Additionally, employees for whom attendance is tracked often perform jobs that are interdependent on other employees being in attendance. Such jobs include production line work in a manufacturing facility.

An attendance policy is sometimes used interchangeably with an absenteeism policy. My view is that an attendance policy is much more narrowly defined and limited to attendance, as opposed to absenteeism policies which address absenteeism management issues and more.

So now we can see the importance of the attendance for both company and employee. So it is necessary to track it, for the better management of company, and  employee work efficiency improvement.

However, for some employees, they don’t like to use traditional fingerprint reader time attendance machine, and some times may waste time if too many people use one machines. For company, it is very annoying to spend money on it and arrange a post to collect and analysis the data.

So the iMonitor WorkAuditor may help you, which is  a time tracking software, actually more than a employee management software . It will tracking computer start up, power off, log in and log out, then analysis those data and export as employee’s clock-in and clock-out information, which means the attendance information will record automatically.

Further more, WorkAuditor can track all computer and internet activities of employees. As the supervisor, you can see what website, application the employee visited and used, how long time they spent on that, even more, you can block those websites or applications to make employees focus on their work. And as a employee management software, WorkAuditor can also help you to monitor the employees working time, idle time, rest time.

Attendance is critical in many customer-facing jobs. Poor attendance saps employee morale, costs employers overtime expenses, and reduces employee engagement. Poor attendance takes supervisory time and attention and often results in disciplinary action.

You can manage employee attendance to reduce attendance problems. Here’s how to manage and encourage attendance. Use these steps to encourage employee attendance at work.

5 steps to Encourage Employee Attendance
First, you must have a way to track the time people take off from work so that the integrity of your Paid Time Off (PTO) policy, your sick leave policy, and / or your paid vacation policy is ensured. This also ensures that the time off rules are the same for everyone which is important for the sense of workplace fairness and justice.

This is especially important to manage unscheduled absences for which many workplaces have trouble with work coverage. Encouraging employee attendance is important for any customer facing workstation. Attendance is also critical when one employee’s work is dependent on the work of the prior employee in jobs such as manufacturing or assembling products.

Teachers, customer support specialists, technical support providers, health care professionals, and other direct service employees are examples of employees who have workstations that employees must staff on a daily basis.

Otherwise, employers are at a loss to schedule and find staff replacements to do their work.

Second, you need to manage absenteeism and encourage employee attendance. This means that the employee needs to call in directly to the supervisor who is trained to manage absenteeism.

This starts with the personal call and the supervisor telling the employee that he or she will be missed and describing the impact of their absence on the workplace.

Each absence ends with the supervisor personally welcoming the employee back to work, encouraging employee attendance in the future, and once again, emphasizing the impact of the employee’s absence on the workplace and their coworkers.

You are not holding this conversation in a blaming tone of voice – after all, many employee absences are legitimate – you are genuinely welcoming the employee back to work and reinforcing the impact of an unscheduled absence.

Third, if possible, allow flexibility with schedules in your workplace so that an employee with an early doctor’s appointment or a sick child, as examples, can work later or come earlier to make up the time.

Women, unfortunately, according to U.S. Department of Labor figures, experience more attendance problems related to family matters. Especially single moms, who have no safety net of family or a partner to help with child-care related issues, struggle with attendance, in my experience.
So, this workplace flexibility might also include the ability to share jobs, schedule flexible days or hours, and work from home, or telecommute, under guidelines. I’m not a huge fan of compensatory or comp time because I believe it encourages a clock-watching attitude. This is not in keeping with the mindset of accomplishing the whole job and goals that I look for in an exempt or salaried employee. But, exempt jobs are also the jobs that will most frequently allow flexibility for the employee and the employer.

Fourth, rewards and recognition for positive employee attendance can make a difference. While you don’t want people feeling as if their employer must pay them extra for doing their job, you do want them to know that you appreciate and respect their positive attendance.

In some cases, especially with non-exempt employees, and to reduce unscheduled absences, you may want to build actual monetary rewards into your employee attendance policy.

Too many attendance policies focus on the punishment side of the equation. More emphasis on rewards for positive attendance might give you more bang for your bucks. Nevertheless, an attendance policy must focus on both.

Finally, and probably most importantly, you need a management system which can help you tracking your employees attendance. You may have a large number of employees and that is very difficult to make sure every one will be tracked properly.  The tracking software like iMonitor WorkAuditor can help you a lot. The turn-on and turn-off of employees will be recorded as clock-in and clock-off information. The employees working idle time, active time can be recorded also.

iMonitor WorkAuditor is not only the tools that can help you tracking, further more, it’s a management software could control and supervise employees behavior without invasion of privacy.

Progressive discipline is critical, starting with coaching and feedback, and performing the steps in attendance management listed above. Your attending employees will thank you.

You can more effectively manage attendance if you follow these steps to reduce absenteeism