IMonitor Software Blog

My name is Kevin, an owner of an IT company. Our company has been enlarging for ten years and now it is quite a big company. Many people admire that I have an energetic team that full of passion all the time. But they can’t imagine that our company was almost destroyed by an employee several years ago.

The employee was one of our technology managers who can master our secret documents. He was bribed by another company to betray our advanced technology. He was ready to copy the file to an USB one day afternoon, he thought there was no flaws. But when he was copying, the alert had been sent to my computer – fortunately, I had already prepared to install a computer monitoring software on my employees’ computers without their notice. I had set the alert for the secret documents for any operation on my employees’ computers. It also captured a screenshot as an evidence. This computer monitoring software saved my company, I fired and sued him for stealing company property.

I can’t imagine that my company, my painstaking effort would be collapsed without this computer monitoring software. Its name is iMonitor EAM, I discovered it when I was viewing the web pages: Employee monitoring software: Top Four on the Market. At beginning, I just downloaded it and try for fun, but later I realized that it was quite a good software for me to manage my employees, because I will never notice what my employees are doing when they are using the computers, working or watching TV or shopping or playing games. This computer monitoring software helped me to manage my employees without going around to inspect, it saved me lots of time and budget to find a good employee which can try him best to devote himself to my company.

iMonitor EAM has been accompanied with me since then, there are many reasons for me to keep this software. Such as it helps me to find the team, the employees that I can fight together, it helps me to find the potentially risk under my company, it helps me to save the budgets and time to manage them. I really love this software and I’ve introduced it to all of my friends. They are also attracted by its powerful function and the concise interface which is easy to use. I think the computer monitoring software is an indispensable tools for all the company leaders and managers.

iMonitor EAM is one of the best assistant to growing the business. If you are also interested in it, you can also search it on google, it will not let you down.

How would you do if you wanted to know that what a person was doing on a computer? Some people choose to monitor him directly, but this method is inefficient, can also be found and causing unnecessary embarrassment. In fact, you can use remote monitoring software, it can help you comprehensive understanding of your target computer’s situation without the user’s notification.

Nowadays when office workers go to offices, the first thing is to start-up the computer and run the instant message tool. According to the survey, office workers spend lots of time on Internet, the number is much more than the average of normal internet users. But only 10% of the people are doing things which related to work among them.

For most of companies, the daily work of employees are basically on the Internet, such as sending e-mail, query information, product promotion, etc., the network brings convenience to the company, might also bring risks to the company.

Such as a lot of hackers directly steal the company secrets by invading the network, it will cause serious impact for the development of the companies.

Instant message tool is changing the white-collar’s communication, and the use of instant message tool is basically “privatization”. A little people are talking about job completely, most of them are working relationships, and some are friends.

And it is necessary to monitor the computers of company employees, cause some of them will chat, shop and do other things which are not related to the work, resulting in lower efficiency of the staff, affecting the company’s earnings.

Some monitoring software supports to automatically record the computer screenshots, it is also used to monitor the computer operating records and Internet records. Widely used in parental supervision of children, corporate staff supervision, school computer classrooms or Internet cafes computer monitoring and management.

A traditional department store employee said: “The company doesn’t allow us to chat during work, tech team closed the port”. But for IT and advertising industries, the management of employees is much relaxed. “The behavior of many employees online is uncertain, you may say he is wasting the company’s resources and time, but he will tell you he is searching for news related to the company or industry.” said an AD company’s director of human resources.

Is it allowed if the company have no intention to monitor the privacy of employees? The ownership of office computers belong to the company, and the company paid salary for the staff accordingly, theoretically the company has rights to monitor employees during the work. However, the company should establish the appropriate rules and regulations about the monitoring, for example, only the specific person with authority to view the information, and can not be free to spread.

Since the network to the company to provide convenience and bring hidden dangers, the company implemented the staff computer monitoring is necessary. Company should choose the most favorable way to prevent the emergence of hidden dangers, the current popular computer monitoring software in the company can prevent it.

Why do employers want to monitor employees remotely? They monitor their employee computers in order to improve the efficiency of employees without their notification, in this way, the employer can totally monitor their employees computer activities.

As an employer, you probably have a natural urge to monitor employee activity. Don’t worry, this is fairly normal, and there are plenty of valid reasons why you might want to keep an eye on what your team is doing.

With the computer monitoring software to monitor employees, the company more orderly and safe operation. And it is essential, especially the monitoring office empployees who are using the computers.

If an employer view the real-time working scene of the employees computers. They just need to use the live desktop function for all the employees computer, then multiple computer desktops will show up in real time, just like CCTV.

One day, employer found one employee browses the shopping site during working time. Order to avoid this kind of things happen again, employer can block and filter the website, this settings can be used for one specific employee, as well to all employees.

Is it legal to monitor the employee computer during working time?

Of course it is legal thing that an employer monitors his/her employee computer. Some employees often do some things out of work during the working time, such as watching video, surf the Internet, do other works, etc. Even some employees are leaking out company’s information. In order to protect company’s benefits, they can monitor the employees’ work environment in computers to ensure effective work results.

Most computer monitoring equipment allows employers to monitor without the employees’ knowledge, some employers do notify employees that they were monitoring.

If an employer monitor employees computer without their notification, the employer will know the real working condition of his employees in daily working. Thus improving effectively and save productivities of employees.

When an employer let employees know they are monitored, the employees will work hard deliberately some times. In this way, it can also achieve good work results.

With employee monitoring software, consist of monitor and agent program, you can collect all agents information from all the monitored computers to monitor computer. And deploy the settings to all the agents at just one time. Most of the enterprise can comprehensively and easily manage their employees all together.

According to computer monitoring, employers have the right to monitor employee activity in many situations. Here are some of the things you are allowed to do:

1. Monitor work computers & Internet activities during working time
2. View multiple live desktops like CCTV & Control remotely
3. Filter and block some specify sessions
4. Setup the Real-Time Alerts & Keyword Alerts

Overall, an enterprise choose to install this kind of software to protect their information security, they are not blindly monitor the behavior of employees records. And business leaders to install this product is the normal operation that the company have better to prevent some information security Leaked. After all, it is hard to imagine that some companies lost their important data.

According to the 2012 In-House Creative Services Industry Report — a survey of more than 360 in-house creative departments from a variety of companies  and industries — more than 60%  use time tracking software. That percentage increases to 70% in teams of more than twenty members.

Many time tracking apps enable you to shift quickly between various projects and activities and back again with just a few clicks of the mouse. By recording how much time you spend on different tasks each day, you can better understand your own workflow, optimize the time you spend on your work, and offer greater accountability to your clients.

Understand Your Time Better

How much time each day do you and your employees  spend checking email, fielding phone calls, and working on administrative tasks? The answer might surprise you. You may spend less than five minutes checking your email — but those minutes can quickly add up over the course of a day. If you don’t record your total time spend on this single task, you could be selling yourself or your clients short on your timesheets.

Although many of these tasks are not directly related to the project you’re working on, they may still need to be completed in order for you to be able to work on your actual assignments.  With a clearer view of how you spend your time — and how that time adds up — you can take the guesswork out of your timelines, deadlines, and timesheets.

Increase Your Efficiency

By knowing how much time you and your employees spend on each type of task, you can identify tasks that can be reasonably shortened in length or eliminated completely without negatively affecting the project. Using the data within your PC management software, you can optimize your workflow to be more efficient as well as productive.

• Some apps allow you to set target times or countdowns. If you have determined that you usually spend ten minutes on email, but really only need five, you can set a timer that will start when you start checking your mail, and alert you when five minutes have passed. This prevents you from wasting time on unnecessary or ineffective processes just because you didn’t realize how much time had passed.
• Setting a countdown as a goal for completing a longer task can also help to boost your productivity and energy level by acting as an inducement to completing said task within the stipulated timeframe.

Transparency and Accountability

Your clients often want to know exactly how much time you and your employees have spent on a project. By filling out manual timesheets or manually recording time, you often end up guessing how much time was spent on each task.

• If you underestimate the time, you could wind up underpaid for the work that you did.
• If you overestimate the time, you clients will overpay you.
• If your clients discover a discrepancy in your hours, they could wind up asking awkward questions you’ll be unable to suitably answer. “Why did this task take 3 hours last week and 6 hours this week? If these employees were working together, why do they have different hours recorded? How likely are you to go over-budget on this project?”

Using the data stored in your time tracking app, you can provide your managers and clients with consistent,  accurate and detailed reports of how much time was spent on each task or project. This extra layer of transparency and accountability will benefit your client and customer relationships and provide a positive effect on your business’s reputation.

Let’s face it – the hiring process can be a nightmare. Sorting the wheat from the chaff is an incredibly time-consuming task and there’s no guarantee that you won’t wind up getting burned after hiring a new employee. And that’s not even taking into account the financial impact of turnover and training costs!

Make sure your employees never quit. Download this free eBook that highlights 6 keys to unlocking your employees potential and guaranteeing long-term success!
The bottom line is that you should try to keep good employees whenever you can. But sometimes, for various reasons, those good employees quit. If you aren’t paying attention, a situation like that can catch you unaware and leave you in a very tight spot. If you know the warning signs to look for, you can spot employees who are thinking about quitting before they’ve even made up their minds.

There are three common culprits for sub-standard work—lack of professionalism, gaps in training or skills, and wrong instinct. Identify which issue is plaguing your new hire, then begin a productive discussion with these suggestions on how to tackle each one.

1. Professionalism
Issues of professionalism are the quickest to spot. They mar otherwise well-researched, well-thought out work with nuisances—e.g., your marketing coordinator’s presentation was good, but she was 15 minutes late, or an otherwise solid press release is full of typos.

Whatever the reason—maybe your employee is overwhelmed, or perhaps she doesn’t really grasp the consequences of flouting protocol—the best approach here is to be straightforward, and tell the employee that her great work is being overshadowed by issues of professionalism.

Where possible, point to the work as the issue, not the employee herself, and explain in detail why the issue is a problem. For example, “That press release was fantastic—you really grasped what’s newsworthy about the event. But for an editor to take it seriously, the grammar needs to be impeccable, and I noticed several issues in this document.”

For more personal issues, you can also emphasize the relationship between professionalism and advancement. Begin the conversation by talking about someone in a senior role, and discuss how she’s known for being the grammar guru or the first one to arrive for a meeting. Making the conversation about someone who “gets it” is a way to talk through expectations without putting the employee on the defensive. By covering how professionalism adds to your opinion of a colleague, you’ll also be addressing how it detracts when missing.

2. Training
At my last job, each new employee had to endure an hours-long training on a donor management system during the first week on the job. But, let’s face it—while it was important to learn that software, the nuances of training didn’t always stick (which our boss would discover when an important donor disappeared from the system or was called twice by two different people).

It happens. So, if your new employee seems to be lacking skills he was supposed to learn on the job—the phone system, the database, whatever—schedule a one-on-one refresher to walk him through any FAQs. Approach this discussion from the “we’ve all been there” perspective (and maybe lighten the mood with a story about a mistake of your own). But this time, as you go through the training, highlight why paying attention to specifics matters (e.g., “As you see, we group members by the year they joined, so it’s crucial to input the date right away”).

Of course, if the employee doesn’t have the skills you expected him to come in with (i.e. the “social media expert” only knows Facebook and Twitter or the “Excel whiz” only knows basic functions), you have a bigger problem. Begin this discussion by saying that the first month on a job is the best time to ask questions and get training to fill in gaps, then bring up the specific issue: “I noticed the monthly report you turned in was a basic spreadsheet, but we typically use pivot tables for these. I was assuming you knew how to do that, but if not, I’d be happy to sign you up for some additional training.” Let him know you’re there as a resource for training or questions, but also be clear that you expect he’ll be working on and off the clock to get his skills up to speed.

3. Instinct
Has the new hire who touted his networking skills spent his first few events in the corner? Is he hard-selling a client you’d take a kid-gloves approach with?

This discussion is the trickiest, because you can end up coming off as a “my way or the highway” boss when addressing it. So, the first step is to ask yourself if that is in fact the case: Are you asking your sales reps to stick to phone calls over emails because of their success rate, or because that’s how you’ve always done it?

If it’s not a matter of innovation, but one of culture or effectiveness, you must get your new hire on the same page. Begin the conversation by asking him why he approached a situation a certain way. For example, “I noticed that you were really hard-selling Al in the sales meeting today. Why did you take that approach?” This will give you a better idea of where you need to course-correct: Is he being authoritative because he feels no one is listening to the new guy, or does he have no idea how he’s coming off?

Then, be sympathetic, but fill him in on “how things are done” from the viewpoint of the desired outcome. “I know it seems like that’s a great way to get him on board, but with these types of clients, we typically take another approach.” Then, explain why. By sharing not only what to do, but also why it’s a best practice, he’ll have a foundation for the next time he’s thinking on his feet.

I know: There are some discussions that are simply never going to be easy for the person on either side of the desk. But remember, by nipping problems in the bud, you’re helping your employee get on the right track—and that will decrease the need for these tough talks in the future.

Another thing is as the employer,we need to know the information of employees’ working. Some computer monitoring software may help you, with the computer monitoring software , we can know what the employees were doing and how they were doing, then we can know better about our employees, about our company.

With the need for Internet access at work, increasingly companies find that monitoring what their workers are doing during work hours is a necessity rather than a mere extreme measure of security.

The addition of people who work from home to the workforce and an increased need to see that proprietary or sensitive information and client details are not accidentally or maliciously leaked also mean that companies these days need tools to monitor what their employees do during company time.

This isn’t just restricted to monitoring what websites employees may visit or whether they are on social media or YouTube.

It also means that employers know what projects have been assigned to which employees and how much time is being spent on such projects and can figure out methods to improve their productivity.

So, without further ado, here is a tool that help employers with remote employee monitoring.

iMonitor EAM
If you don’t want to get too intrusive when it comes to monitoring your workers and their productivity, but you still want to keep tabs on their productivity and what they’re doing while on the company’s time, this software is something you should look into. Also, if you find it difficult to utilize monitoring software data to improve employee performance, iMonitor EAM again can help.

The software monitors productive and non-productive time by monitoring how much time an employee spends on which applications. You can decide and enter into the software what applications are needed and productive. It shows you the productive and non-productive time in terms of bar graphs which are easy to  shows active or productive time and non-productive time.

In addition, many companies have resorted to use those simple employee monitoring software to not only manage but also monitor employees, track the time spent on projects, especially by part-timers or workers in remote locations, and how much work they have already done.

Increasingly, companies are coming to realize that merely blocking certain websites or even taking screenshots isn’t enough. If they are truly interested in improving worker productivity and reducing the amount of time that employees spends on non-productive activities, they need more.

They need to make sure employees are not stretching out the time spent on a particular task, that they aren’t accessing anything that could be deemed objectionable by other workers, that their clients’ information or any proprietary information is not compromised and that the company’s systems aren’t left vulnerable to malware and data theft because of the websites that the employees may have unwittingly visited. As such, an increased need for remote employee monitoring is definitely understandable.

Do you know what your employees are doing on the Web? At a minimum, they’re probably goofing off watching YouTube videos. At worst, they could be steering your company toward financial ruin. In this quick guide, I’ll show you how to keep an eye on employee Internet use and monitor just about everything else they do with their PCs.

I can already hear the groans of disgruntled readers as I type these words (and if you’re worried about privacy at work, you have ways to stop your boss from spying on you). But gone are the days when PC monitoring was an optional, draconian security measure practiced only by especially vigilant organizations. Today, more than three-quarters of U.S. companies monitor employee Internet use. If your business is in the remaining quarter that doesn’t do so, you’re probably overdue for a policy change.

Why You Should Monitor
Everything your team does on company time–and on company resources–matters. Time spent on frivolous Websites can seriously hamper productivity, and visiting objectionable sites on company PCs can subject your business to serious legal risks, including costly harassment suits from staffers who may be exposed to offensive content.

That doesn’t look like work to me. iMonitor can give you a real-time look at employees’ screens.
Other consequences may be far worse than mere productivity loss or a little legal hot water. Either unintentionally or maliciously, employees can reveal proprietary information, jeopardizing business strategy, customer confidentiality, data integrity, and more.
And, of course, unchecked Web activity can expose your network and systems to dangers from malware and other intrusions. Even something as simple as a worker’s failure to keep up with Windows patches can be a threat to your business, so don’t think of monitoring as merely snooping.

Employee Monitoring Software
Employee monitoring is just one facet of a larger discipline known as endpoint security, which includes everything from malware protection to policy enforcement and asset tracking. Large enterprise computing environments demand comprehensive endpoint-security systems, consisting of server software coupled with client software on each user’s machine, that can handle many of these functions at once. These systems tend to be complex enough to require the expertise of a trained IT pro. But in this guide, I’ll be looking primarily at simpler tools designed for smaller organizations.

For a small business, you have several good ways to achieve endpoint security. You can install a Web-hosted system that combines software on the PC with remote monitoring services to protect your computers and enforce compliance with company policies. You can combine a few complementary tools, such as a desktop security suite and professional tracking software. Or, if your company is very small and your budget is tight, you can adopt free tools à la carte.

Symantec’s cloud-based endpoint-protection service can monitor all of your company’s PCs with minimal setup time.
The most secure way to monitor PC use is to deploy a system that consists of a host, server, or appliance together with client-installed software. Unless you have a dedicated IT staff or the budget to bring someone in on a regular basis to check on things, a cloud-based service–such as Symantec.cloud or Trend Micro Worry-Free Business Security–is probably the best choice. These services are relatively inexpensive and easy to set up compared with server offerings, and they give you the flexibility to set and monitor compliance with acceptable-use policies from a single management interface. They also deploy system security updates automatically, block malware, and protect sensitive files to prevent data from leaking out of your company. Better still, these hosted systems effectively protect laptops that frequently leave the office.
The cost for a hosted endpoint-security service is generally very low: A five-client license for Trend Micro Worry-Free will set you back less than $300 for two years.

If you’re not up for a total security overhaul and you just want to track user activity on a few systems, you have several affordable ways to go about it. Packages such as Interguard Sonar can monitor all e-mail and IM sessions, track and filter Web usage, log users’ keystrokes and program use, and capture screenshots on command for as little as $87 per user.

If you’re really on a shoestring budget, plenty of free and open-source tools can log PC and Web use. A freebie called iMonitor, for instance, can keep tabs on which applications your staffers are using and which sites they’re visiting, complete with simple reports that give you a pretty clear idea as to how employees are spending their time on their PCs. A word of caution on stand-alone tools, though: Some antimalware utilities can quickly identify and disable stand-alone monitoring tools, so you may need to create an exception in your malware protection settings to ensure that iMonitor can work properly on your systems.

Best Practices
It should go without saying that employee monitoring ought to be just one small component in a comprehensive strategy to protect your business and maintain productivity. Once you’ve made the choice to monitor, you should follow these general guidelines to ensure your success.

Be forthright: Nobody likes being spied on unwittingly. Unless you think someone on your team poses a serious threat that requires covert monitoring, it’s best to be up front with staffers about what you track and why. Many companies accomplish this with a simple statement in the employee handbook telling workers plainly that everything they do on company computers, including individual keystrokes, can and will be tracked. Letting employees know that their behavior is being monitored can serve as a powerful deterrent against unwanted online activity.

Filter proactively: Most good endpoint-security tools include Web and e-mail content filters that can block inappropriate sites and prevent users from sending or receiving files that can jeopardize your business. Use them. By limiting the ways your staffers can get into trouble, you can prevent problems up front.

Check reports regularly: There’s little point in generating usage reports if you’re not going to look at them. Take the time to at least spot-check the reports that your monitoring software generates so that you can identify potential problems early and take remedial action. Whatever you discover–whether it’s a time-wasting Website that everyone is watching this week or a single person who is addicted to solitaire–you can often fix problems with a simple e-mail that tells your team you know what’s up: “Just a reminder, people: Chatroulette is not an appropriate use of company time.”

Ok, I know that it’s not every office that has a decenter in it, but I suspected that I had an employee who was passing off what I will call “trade secrets” from my office to another company. Now, I’m not the person who won’t let employees leave to go work for someone else. I mean, if you want a new job, that’s cool. However, when you are passing information to a competitor hoping for a lucrative job offer, that’s something I cannot abide.

Anyways, the office manager and I had ideas about who this “mole” could be, but we were not sure. When everyone went home for the day, we went through and installed the employee monitoring software on every computer in the office and kept constant watch for emails and such from the guilty party to a competitor. Oddly enough, we found that there were many instances of a lack of productivity, but there was nothing that seemed troublesome.

After a few days, we wondered if were just being paranoid. Instead of uninstalling the software, we simply let the software keep working for a little while longer. It was one day that we saw an odd configuration of typing that seemed like it was going in a word document. We figured it was a code, and when we confronted the employee over this alleged “code” the employee confessed.

Unfortunately, we had to let the employee go. At least they had another job waiting for them, but we’re glad that we downloaded the software. Afterwards, we simply let the program go and did not inform the staff. However, with everyone wondering if they were being monitored, productivity improved over the next few weeks. We wanted to catch a “mole”, but we also get more out of our employees at the same time.

We have iMonitor to thank for the advanced performance of our business!

NEW YORK, March 16 (Reuters) – A former Federal Reserve Bank of New York employee was spared prison on Wednesday, disappointing prosecutors who said his leaking of confidential documents to a friend at Goldman Sachs Group Inc (GS.N) justified time behind bars.

Jason Gross, 37, was fined $2,000 by U.S. Magistrate Judge Gabriel Gorenstein in Manhattan and sentenced to a year of probation with 200 hours of community service after pleading guilty to a misdemeanor charge of theft of government property.

Prosecutors had sought six to 12 months in prison for Gross, who in November admitted to providing confidential information to Rohit Bansal, his former supervisor at the Federal Reserve Bank of New York who had left to work at Goldman Sachs.

But while Gorenstein said Gross had abused the position of trust he had at the New York Fed, his conviction coupled with the loss of a career had already sent “a powerful message to others.”

The case highlighted the so-called revolving door on Wall Street, in which regulators take new jobs at the banks they formerly oversaw.

The charges were announced after Goldman Sachs agreed in October to a related $50 million settlement with the New York Department of Financial Services.

According to prosecutors and New York regulators, Bansal obtained numerous documents from Gross after joining Goldman Sachs in July 2014.

Those documents included some pertaining to examinations of a bank that Goldman was advising about a potential transaction, regulators said.

Bansal shared some of the documents with others at Goldman, regulators and prosecutors said, telling them in at least one instance, “Please don’t distribute.”

In court, Bruce Barket, Gross’s lawyer, said Gross in providing Bansal the documents thought he was doing a favor for a friend who had already seen them and even created some.

“I don’t think he thought much of it,” Barket said.

Goldman has said that after discovering Bansal obtained the confidential supervisory information, it notified regulators and fired him and a more senior employee who failed to take further action. The New York Fed also fired Gross.

Bansal pleaded guilty in November to theft of government property. He is scheduled to be sentenced on Tuesday.

Illegally disclosing customer’s data or companies’ confidential by employee is happening all the time at companies everywhere. In order to prevent the unethical behavior,  the companies should do the following:

1. Enhance education on the code of conduct in the business and confidential agreement.
2. Strengthen security of customer archives and business confidential, preventing from any losing.
3. The employee monitoring software is necessary, which can prevent confidential crisis and grantee data security. Help companies take steps before the data losing.

The monitoring software is just one means to keep the customer’s data and companies’ confidential safe. The more actions like optimize the management system and improve the staffs’ comprehensive quality are the key point to reduce data leaking happened.

Whether you work at an energetic startup with tight margins or some multinational with Fortune 500 credentials, minimizing the amount of paper your department unnecessarily uses will cut into your costs and free up budget room for other things—like Friday morning donuts, for example.

According to data gathered by the Minnesota Office of Environmental Assistance, American office workers use an average of 10,000 sheets of copy paper annually. The EPA estimates that paper and paperboard make up 40 percent of garbage in the US. And while efforts to promote recycling have made great strides, we still have considerable distance to cover.

#1 – Make recycling easy.
Print is inevitable in any office, and not everything you print is something you will store for later use. Copy paper is easy to recycle, but much of it just doesn’t find a way back into circulation because businesses don’t prioritize making recycling easy for workers.

#2 – Copy on both sides of paper.
Set your printers and copiers to use both sides of the page when printing. Doing so instantly cuts the amount of pages used per print job in half. That’s a huge amount over the course of a year or two!

#3 – Reduce document size to fit onto single page.
If you didn’t try this classic hack during college, you spent far too much valuable pizza money on paper and printing, mi amigo. Reformatting your prints to fit two pages side-by-side on the page cuts the amount of paper you use in half, and if you print front-and-back that’s three sheets of paper saved for every one used.

#4 – Check out the first and last page.
When you print articles from the web, a lot of times the printer isn’t automatically optimized for the page and can include links, headers, et cetera. When your print preview comes up, take a look to see that you aren’t printing something you don’t need. While this may only save a page or two on every other article, over time it will help you minimize the amount of paper waste you are producing right out of the printer. Similarly, articles with extensive comment sections can run several extra pages of print you usually don’t need.

#5 – Lighter weight paper.
Lighter paper requires less wood pulp to produce. That means less material investment going into your paper and less work necessary during the recycling process. Your day to day business needs don’t require heavier paper stock in most cases. In those instances where you need to make an impression with your print quality, you can manually load better paper into the printer. This also helps minimize costs, as lighter weight paper is often less expensive. Bonus!

#6 – Proofread before you print.
Noticing a typo on something you just printed isn’t just frustrating—it’s wasteful. When you preview your print, give each page one final run through to make sure no glaring errors will result in waste.

#7 – Print management software.
Medium-sized and larger offices can benefit greatly by using print monitoring software to help regulate cloud printing and track data, and log printed documents Popular management programs like Print Job Monitor expressly designed to limit the amount of paper waste your company uses.
The most important thing about reducing your waste is being conscious about how you manage the resources you can control. Reducing total costs opens up budgetary space to buy more recycled products, as well as things like biodegradable plastic cutlery for the office kitchen and a whole lot more.